Posting the Trading P&L items
|
AP Code
|
Debit/Credit
|
Sales
|
0000
|
Credit
|
|
|
|
Cost of sales
|
|
|
Opening Stock / WIP
|
1000
|
Debit
|
Purchases
|
1100
|
Debit
|
Direct Costs
|
1780
|
Debit
|
Closing Stock / WIP
|
1900
|
Credit
|
|
|
|
GROSS PROFIT
|
–
|
–
|
|
|
|
Other Income
|
|
|
Bank interest received
|
0900
|
Credit
|
Other Income
|
0550
|
Credit
|
|
|
|
Administrative expenses
|
|
|
Rent and rates
|
3100
|
Debit
|
Light and heat
|
3130
|
Debit
|
Repairs and renewals
|
3250
|
Debit
|
Wages and salaries
|
3000
|
Debit
|
Staff costs
|
3080
|
Debit
|
Employers' NIC
|
3001
|
Debit
|
Directors' remuneration
|
3010
|
Debit
|
Travelling and subsistence
|
3081
|
Debit
|
Telephone
|
3291
|
Debit
|
Printing, postage and stationery
|
3270
|
Debit
|
Computer expenses
|
3242
|
Debit
|
Motor expenses
|
3230
|
Debit
|
Insurance
|
3260
|
Debit
|
Entertaining
|
3385
|
Debit
|
Subscriptions
|
3320
|
Debit
|
Advertising
|
3280
|
Debit
|
Accountancy fees
|
3301
|
Debit
|
Legal & professional fees
|
3302
|
Debit
|
Amortisation
|
3500
|
Debit
|
Bad debts
|
3370
|
Debit
|
Depreciation
|
3400
|
Debit
|
Sundry expenses
|
3390
|
Debit
|
|
|
|
Finance costs
|
|
|
Interest payable and similar charges
|
3600
|
Debit
|
Other finance charges
|
3600–3670
|
Debit
|
|
|
|
NET PROFIT
|
|
-
|
After posting all of the entries above, the balance in the trial balance should match the Net Profit figure.
Posting the Stat P&L items
|
AP Code
|
Debit/Credit
|
Exceptional items
|
3591
|
Debit
|
Tax on ordinary profit/loss on activities
|
3800
|
Debit
|
After posting this amount, the balance in the trial balance should match the Profit for the 'financial year after taxation' figure.
Post the stock and bank from Balance Sheet
|
AP Code
|
Debit/Credit
|
Stocks
|
4300
|
Debit
|
Cash at bank and in hand
|
4800
|
Debit (Credit if overdrawn)
|
Post Intangible Fixed Assets (Goodwill) (Notes7)
|
AP Code
|
Debit/Credit
|
Cost
|
|
|
At start of period
|
4000
|
Debit
|
Additions
|
4001
|
Debit
|
Impairment losses
|
4003
|
Credit
|
Reversal of past impairments
|
4004
|
Debit
|
At end of period
|
–
|
–
|
|
|
|
Amortisation
|
|
|
At start of period
|
4002
|
Credit
|
Provided during the period
|
4005
|
Credit
|
Related to impairment losses
|
4006
|
Debit
|
Related to reversal of past impairment
|
4005
|
Credit
|
At end of period
|
–
|
–
|
|
|
|
Net book value
|
|
|
At start of period
|
–
|
–
|
At end of period
|
–
|
–
|
Post Investments (Notes7)
|
AP Code
|
Debit/Credit
|
Cost
|
Listed
|
Unlisted
|
Other
|
–
|
At start of period
|
4200
|
4210
|
4220
|
Debit
|
Additions
|
4201
|
4211
|
4221
|
Debit
|
Disposals
|
4202
|
4212
|
4222
|
Credit
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Provision
|
|
|
|
|
At start of period
|
4204
|
4214
|
4224
|
Credit
|
Added in period
|
4205
|
4215
|
4225
|
Credit
|
Disposals
|
4206
|
4216
|
4226
|
Debit
|
Written off
|
4206
|
4216
|
4226
|
Debit
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Net book value
|
|
|
|
|
At start of period and end of period
|
-
|
-
|
-
|
-
|
Post Tangible Fixed Assets (Notes8)
|
AP Code
|
Debit/Credit
|
Cost
|
Land – Freehold
|
Land – Long leasehold
|
Land – Short leasehold
|
|
At start of period
|
4100
|
4110
|
4110
|
Debit
|
Additions
|
4101
|
4111
|
4111
|
Debit
|
Disposals
|
4103
|
4113
|
4113
|
Credit
|
Revaluations
|
4102
|
4112
|
4112
|
Debit/(Credit)
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Depreciation
|
|
|
|
|
At start of period
|
4104
|
4114
|
4114
|
Credit
|
Provided during period
|
4105
|
4115
|
4115
|
Credit
|
Disposals
|
4107
|
4117
|
4117
|
Debit
|
On revaluations
|
4106
|
4116
|
4116
|
Credit/(Debit)
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Net book value
|
|
|
|
|
At start of period
|
–
|
–
|
–
|
–
|
At end of period
|
–
|
–
|
–
|
–
|
|
AP Code
|
Debit/Credit
|
Cost
|
Plant & equipment
|
Motor vehicles
|
Fixtures and fittings
|
–
|
At start of period
|
4120
|
4130
|
4140
|
Debit
|
Additions
|
4121
|
4131
|
4141
|
Debit
|
Disposals
|
4122
|
4132
|
4142
|
Credit
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Depreciation
|
|
|
|
|
At start of period
|
4123
|
4133
|
4143
|
Credit
|
Provided during period
|
4124
|
4134
|
4144
|
Credit
|
Disposals
|
4125
|
4135
|
4145
|
Debit
|
At end of period
|
–
|
–
|
–
|
–
|
|
|
|
|
|
Net book value
|
|
|
|
|
At start of period
|
–
|
–
|
–
|
–
|
At end of period
|
–
|
–
|
–
|
–
|
Post Debtors (Notes9)
|
AP Code
|
Debit/Credit
|
Due within one year
|
|
|
Trade debtors
|
4400
|
Debit
|
Amounts recoverable on contracts
|
4410
|
Debit
|
Other debtors
|
4420
|
Debit
|
Pension scheme prepayments
|
4430
|
Debit
|
Factored debts outstanding
|
4440
|
Debit
|
Prepayments and accrued income
|
4900
|
Debit
|
Corporation tax recoverable assets
|
4450
|
Debit
|
Deferred tax current asset
|
4460
|
Debit
|
VAT
|
5300
|
Debit
|
|
|
|
Due after one year
|
|
|
Trade debtors
|
4500
|
Debit
|
Amounts recoverable on contracts
|
4510
|
Debit
|
Other debtors
|
4520
|
Debit
|
Pension scheme repayments
|
4530
|
Debit
|
Factored debts outstanding
|
4540
|
Debit
|
Prepayments and accrued income
|
4900
|
Debit
|
Corporation tax recoverable assets
|
4550
|
Debit
|
Deferred tax current asset
|
4560
|
Debit
|
VAT
|
5700
|
Debit
|
Post Creditors (Notes10)
|
AP Code
|
Debit/Credit
|
Due within one year
|
|
|
Obligations under finance leases
|
Not posted yet
|
–
|
Trade creditors
|
5200
|
Credit
|
Payment received on account
|
5200
|
Credit
|
Bank loans and overdrafts
|
5100
|
Credit
|
Corporation tax
|
5310
|
Credit
|
Other taxes and social security costs
|
5320
|
Credit
|
Other creditors
|
5350
|
Credit
|
Accruals and deferred income
|
4950
|
Credit
|
Loan from directors
|
5400
|
Credit
|
|
|
|
Due after one year
|
|
|
Obligations under finance leases
|
Not posted yet
|
–
|
Trade creditors
|
5600
|
Credit
|
Payment received on account
|
5600
|
Credit
|
Other taxes and social security costs
|
5720
|
Credit
|
Other creditors
|
5750
|
Credit
|
Accruals and deferred income
|
4950
|
Credit
|
Loan from directors
|
5800
|
Credit
|
Bills of exchange
|
5555
|
Credit
|
Post Obligations under finances leases (Notes10)
|
AP Code
|
Debit/Credit
|
The maturity of these amounts is as follows:
|
|
|
Within one year
|
5010
|
Credit
|
Between one and two years
|
5011
|
Credit
|
Between two and five years
|
5011
|
Credit
|
After five years
|
5012
|
Credit
|
Post Provisions for Liabilities and Charges (Notes11)
|
AP Code
|
Debit/Credit
|
At start of period
|
6000
|
Credit
|
Charged/(credited) in the period
|
6000
|
Credit/(debit)
|
Unwinding of discount
|
6000
|
Debit
|
Utilised in period
|
6000
|
Debit
|
At end of period
|
–
|
–
|
Post Share Capital (Notes11)
|
AP Code
|
Debit/Credit
|
|
Ord Shares
|
Ord A Shares
|
Ord B Shares
|
–
|
At start of period
|
7000
|
7001
|
7002
|
Credit
|
Issued in year
|
7010
|
7011
|
7012
|
Credit
|
Reduction in year
|
7060
|
7061
|
7062
|
Debit
|
Post Reserves – Profit and Loss Reserve (Notes11)
|
AP Code
|
Debit/Credit
|
At start of period
|
8000
|
Credit
|
Dividends paid
|
8010
|
Debit
|
Transfer from reserves
|
8021
|
Credit
|
Post Share Premium
|
AP Code
|
Debit/Credit
|
At start of period
|
7100
|
Credit
|
Arising on issued shares
|
7110
|
Credit
|
Expenses on issued shares
|
7120
|
Debit
|
Post Revaluation reserve
|
AP Code
|
Debit/Credit
|
At start of period
|
7200
|
Credit
|
Surplus on revaluation
|
7210
|
Credit
|
Deficit on revaluation
|
7220
|
Debit
|
Transfer to Profit and Loss
|
7230
|
Debit
|
If there is a balance in your Trial Balance, you should create a preview of the accounts in AP and compare the results to the iXBRL accounts of the following:
- Stat P&L
- Balance Sheet
If they both match, then there was already an imbalance in the iXBRL template and we will be unable to advise on how to correct this misposting.